This organization provides chaperones for band events, organizes fundraisers, and provides food and supplies for the band at rehearsals and performances. The club regularly contributes thousands of dollars each year to the band through the purchase of professional quality instruments and necessary supplies.

Membership in the booster organization is open to anyone with a sincere desire in promoting the band department at Zachary High School. NO DUES ARE CHARGED TO PROSPECTIVE MEMBERS.

Meetings are held on the second Tuesday of each month at 7:00 p.m. in the band room.

NEXT MEETING: Tuesday, September 13, 2010. (see announcement page) 

For more information, contact any band booster officer, Mr. Venable, or Mr. Alexander.

                                                       * * * * * * * * * * * * * * * * * * * * * * 
ZACHARY HIGH SCHOOL

BRONCO BAND BOOSTERS

Meeting Minutes

Tuesday - April  13, 2010

Meeting called to order at 7:12 pm by Missy Jester, Band Booster President.

Mike Musselman had e-mailed the meeting minutes from March to everyone prior to the meeting.  He could not attend tonight, compliments of the stomach bug that is going around Zachary.  Motion by Rob Nelson, seconded by Raquel Nelson, to approve the minutes as posted.  Motion carried.

Treasurer’s Report by Rob Nelson: $5,884.71 as of March 2^nd.  Profit from the Port Hudson fund raiser was $3,760.00. After expenses, our current balance is $5,559.00   $8,929.32 is our current balance.  The profit from the Port Hudson fund raiser had been previously dedicated to repaying the loan from the school board, therefore Rob gave Missy a check for the school board in the amount of $3,760.00 Gordon Coreil with Zachary Youth Softball wants to buy all of our left over supplies and goods (so that everything will remain fresh). 

New Business:  Election of Officers

Missy Jester nominated for President, no other nominations, elected by acclamation

Liz Landry nominated for Vice-President, no other nominations, elected by acclamation

Rob Nelson nominated for Treasurer, no other nominations, elected by acclamation

Mike Musselman nominated for Secretary, no other nominations, elected by acclamation (Mike

     sent word that he would accept the position again if nobody else wanted it). 

Postponed nominating the Fund Raiser Chairperson until after Mr. Venable speaks per motion by Rob Nelson, seconded by Raquel Nelson… Motion Carried.

Report by Raquel Nelson on the Band Banquet.  It is scheduled for May 1^st at 5:30 p.m. in the gym (Family Life Center) of First Baptist Church, 4200 Main Street.  Raquel asked for volunteers to help set up before and take down after the banquet.  Jerri Hayman from FBCZ will cook for the Banquet again this year (same menu as last year).  There are 13 seniors in band and 3 in the color guard this year.  Band members are signing up now to provide the senior pillows.  Sample pictures are available if necessary.  Door prizes and decorations still need to be purchased.  Raquel asked for a maximum of $350 to be reimbursed for any expenses related to the banquet.  Motion by David Billeaudeau, seconded by Liz Landry to reimburse up to $350 towards any banquet expenses.  There is a $5 deposit required from each student to attend the banquet.  Their money is refunded upon their arrival at the banquet.  This is done so that they can get an accurate estimation on the number of people who will attend.  Rob stated they ran out of change last year while refunding the deposits.  He asked, in the form of a motion, for $200 in five dollar bills to be set aside for refunds on the night of the banquet.  So moved by Raquel Nelson, seconded by David Billeaudeau.  Motion carried.  After discussion, only adults will be charged the five dollar fee to attend the banquet.  High school aged students and younger are free. 

Mr. Venable:

Need to renew the Charms Office website fee, which is $225.00.  Next year, the fee should drop to $150.00 annually. 

Suggested that the boosters adopt a meeting schedule of bi-monthly meetings instead of monthly meetings.  Suggested that any committees that need to meet can do so during the months when there is no regular band booster meeting. 

Suggested that there be three major fund raisers per year which are sponsored by the boosters:  LSU Seatbacks, ZHS Concession Stands, and Port Hudson.  Each of these fund raisers would then have their own chairperson. 

If the meeting changes are approved by the membership, the by-laws would also have to be amended.  We would also have to have some new guidelines for the treasurer in the by-laws which would allow him to pay bills, under certain circumstances, without having to go before the full membership (such as at least one director and two other booster officers’ approval up to a preset maximum amount). 

Asked for a volunteer to get a copy of our bylaws from the Secretary of States’ office.  David Billeaudeau said he would try to get the information. 

Asked for committees to be formed to get some of the work done that needs to be completed instead of putting all the work on just a one or two individuals.

Sent out a CHARMS e-mail today.  We now have over 50% of the parents registered in CHARMS, so be looking for an occasional e-mail from CHARMS (usually upcoming events or reminders). 

Discussed how the graduation band would be set up.

Asked for someone to pull the trailer for State Festival on April 29^th. 

April 19^th:  Jazz Band Concert in the Band Room (6:30 pm)

April 20^th:  All three main concert bands at First Baptist (6:00 pm)

April 26^th:  Percussion Concert in the Band Room (6:30 pm) 

 First Week in May:  Drum Major & Color Guard Auditions

Second Week in May: Drum Line Auditions

Chair Placement evaluations will also be done soon, per request of the school administration, so that the number of mid-term schedule changes can be reduced.  Middle school students moving up will also be evaluated (at their facilities).

Still haven’t got a response from the administration regarding a practice field for the marching band.

They are pouring footings for the new band/choir building this week.

The school board purchased about $30,000 worth of instruments for $2,500 at state surplus.  Some of the instruments need repairs, but overall we obtained some quality instruments at a great price. 

Regarding next years’ marching show, a request has been sent to the school board for a custom drill and custom music program ($4,000.00 value).  

In regards to applying for Carnegie Hall, we plan on utilizing either the State Festival recordings or the District Festival recordings, whichever is the better of the two.  It is anticipated that the State Festival recordings will be better than District.  Doing a concert in the main hall at Carnegie is $42,500.00.  The more musicians involved, the lower the cost per person.  If Carnegie doesn’t come through, we plan on going somewhere… 

The Tournament of Roses Parade sent an e-mail inviting us to apply.  The initial estimated cost per person would be around $1,800.00.  Mr. Venable advised that this is not a viable option this year but may be for 2012 or 2013, depending also on the requirements of the parade organizers.

Other Business:

Rob Nelson withdrew his motion regarding the Fund Raising Chairperson.  Everyone in attendance agreed with Mr. Venable and Mr. Nelson that the Fund Raising Chair is not a required officer and can be voted upon at a later time. 

Motion to adjourn by David Billeaudeau, seconded by Janet Grimball.  Meeting adjourned at 8:12 p.m

Meeting called to order at 7:12 pm by Missy Jester, Band Booster President.

Mike Musselman had e-mailed the meeting minutes from March to everyone prior to the meeting.  He could not attend tonight, compliments of the stomach bug that is going around Zachary.  Motion by Rob Nelson, seconded by Raquel Nelson, to approve the minutes as posted.  Motion carried.

Treasurer’s Report by Rob Nelson: $5,884.71 as of March 2^nd.  Profit from the Port Hudson fund raiser was $3,760.00. After expenses, our current balance is $5,559.00   $8,929.32 is our current balance.  The profit from the Port Hudson fund raiser had been previously dedicated to repaying the loan from the school board, therefore Rob gave Missy a check for the school board in the amount of $3,760.00 Gordon Coreil with Zachary Youth Softball wants to buy all of our left over supplies and goods (so that everything will remain fresh). 

New Business:  Election of Officers

Missy Jester nominated for President, no other nominations, elected by acclamation

Liz Landry nominated for Vice-President, no other nominations, elected by acclamation

Rob Nelson nominated for Treasurer, no other nominations, elected by acclamation

Mike Musselman nominated for Secretary, no other nominations, elected by acclamation (Mike

     sent word that he would accept the position again if nobody else wanted it). 

Postponed nominating the Fund Raiser Chairperson until after Mr. Venable speaks per motion by Rob Nelson, seconded by Raquel Nelson… Motion Carried.

Report by Raquel Nelson on the Band Banquet.  It is scheduled for May 1^st at 5:30 p.m. in the gym (Family Life Center) of First Baptist Church, 4200 Main Street.  Raquel asked for volunteers to help set up before and take down after the banquet.  Jerri Hayman from FBCZ will cook for the Banquet again this year (same menu as last year).  There are 13 seniors in band and 3 in the color guard this year.  Band members are signing up now to provide the senior pillows.  Sample pictures are available if necessary.  Door prizes and decorations still need to be purchased.  Raquel asked for a maximum of $350 to be reimbursed for any expenses related to the banquet.  Motion by David Billeaudeau, seconded by Liz Landry to reimburse up to $350 towards any banquet expenses.  There is a $5 deposit required from each student to attend the banquet.  Their money is refunded upon their arrival at the banquet.  This is done so that they can get an accurate estimation on the number of people who will attend.  Rob stated they ran out of change last year while refunding the deposits.  He asked, in the form of a motion, for $200 in five dollar bills to be set aside for refunds on the night of the banquet.  So moved by Raquel Nelson, seconded by David Billeaudeau.  Motion carried.  After discussion, only adults will be charged the five dollar fee to attend the banquet.  High school aged students and younger are free. 

Mr. Venable:

Need to renew the Charms Office website fee, which is $225.00.  Next year, the fee should drop to $150.00 annually. 

Suggested that the boosters adopt a meeting schedule of bi-monthly meetings instead of monthly meetings.  Suggested that any committees that need to meet can do so during the months when there is no regular band booster meeting. 

Suggested that there be three major fund raisers per year which are sponsored by the boosters:  LSU Seatbacks, ZHS Concession Stands, and Port Hudson.  Each of these fund raisers would then have their own chairperson. 

If the meeting changes are approved by the membership, the by-laws would also have to be amended.  We would also have to have some new guidelines for the treasurer in the by-laws which would allow him to pay bills, under certain circumstances, without having to go before the full membership (such as at least one director and two other booster officers’ approval up to a preset maximum amount). 

Asked for a volunteer to get a copy of our bylaws from the Secretary of States’ office.  David Billeaudeau said he would try to get the information. 

Asked for committees to be formed to get some of the work done that needs to be completed instead of putting all the work on just a one or two individuals.

Sent out a CHARMS e-mail today.  We now have over 50% of the parents registered in CHARMS, so be looking for an occasional e-mail from CHARMS (usually upcoming events or reminders). 

Discussed how the graduation band would be set up.

Asked for someone to pull the trailer for State Festival on April 29^th. 

April 19^th:  Jazz Band Concert in the Band Room (6:30 pm)

April 20^th:  All three main concert bands at First Baptist (6:00 pm)

April 26^th:  Percussion Concert in the Band Room (6:30 pm) 

 First Week in May:  Drum Major & Color Guard Auditions

Second Week in May: Drum Line Auditions

Chair Placement evaluations will also be done soon, per request of the school administration, so that the number of mid-term schedule changes can be reduced.  Middle school students moving up will also be evaluated (at their facilities).

Still haven’t got a response from the administration regarding a practice field for the marching band.

They are pouring footings for the new band/choir building this week.

The school board purchased about $30,000 worth of instruments for $2,500 at state surplus.  Some of the instruments need repairs, but overall we obtained some quality instruments at a great price. 

Regarding next years’ marching show, a request has been sent to the school board for a custom drill and custom music program ($4,000.00 value).  

In regards to applying for Carnegie Hall, we plan on utilizing either the State Festival recordings or the District Festival recordings, whichever is the better of the two.  It is anticipated that the State Festival recordings will be better than District.  Doing a concert in the main hall at Carnegie is $42,500.00.  The more musicians involved, the lower the cost per person.  If Carnegie doesn’t come through, we plan on going somewhere… 

The Tournament of Roses Parade sent an e-mail inviting us to apply.  The initial estimated cost per person would be around $1,800.00.  Mr. Venable advised that this is not a viable option this year but may be for 2012 or 2013, depending also on the requirements of the parade organizers.

Other Business:

Rob Nelson withdrew his motion regarding the Fund Raising Chairperson.  Everyone in attendance agreed with Mr. Venable and Mr. Nelson that the Fund Raising Chair is not a required officer and can be voted upon at a later time. 

Motion to adjourn by David Billeaudeau, seconded by Janet Grimball.  Meeting adjourned at 8:12 p.m

Meeting called to order at 7:12 pm by Missy Jester, Band Booster President.

Mike Musselman had e-mailed the meeting minutes from March to everyone prior to the meeting.  He could not attend tonight, compliments of the stomach bug that is going around Zachary.  Motion by Rob Nelson, seconded by Raquel Nelson, to approve the minutes as posted.  Motion carried.

Treasurer’s Report by Rob Nelson: $5,884.71 as of March 2^nd.  Profit from the Port Hudson fund raiser was $3,760.00. After expenses, our current balance is $5,559.00   $8,929.32 is our current balance.  The profit from the Port Hudson fund raiser had been previously dedicated to repaying the loan from the school board, therefore Rob gave Missy a check for the school board in the amount of $3,760.00 Gordon Coreil with Zachary Youth Softball wants to buy all of our left over supplies and goods (so that everything will remain fresh). 

New Business:  Election of Officers

Missy Jester nominated for President, no other nominations, elected by acclamation

Liz Landry nominated for Vice-President, no other nominations, elected by acclamation

Rob Nelson nominated for Treasurer, no other nominations, elected by acclamation

Mike Musselman nominated for Secretary, no other nominations, elected by acclamation (Mike

     sent word that he would accept the position again if nobody else wanted it). 

Postponed nominating the Fund Raiser Chairperson until after Mr. Venable speaks per motion by Rob Nelson, seconded by Raquel Nelson… Motion Carried.

Report by Raquel Nelson on the Band Banquet.  It is scheduled for May 1^st at 5:30 p.m. in the gym (Family Life Center) of First Baptist Church, 4200 Main Street.  Raquel asked for volunteers to help set up before and take down after the banquet.  Jerri Hayman from FBCZ will cook for the Banquet again this year (same menu as last year).  There are 13 seniors in band and 3 in the color guard this year.  Band members are signing up now to provide the senior pillows.  Sample pictures are available if necessary.  Door prizes and decorations still need to be purchased.  Raquel asked for a maximum of $350 to be reimbursed for any expenses related to the banquet.  Motion by David Billeaudeau, seconded by Liz Landry to reimburse up to $350 towards any banquet expenses.  There is a $5 deposit required from each student to attend the banquet.  Their money is refunded upon their arrival at the banquet.  This is done so that they can get an accurate estimation on the number of people who will attend.  Rob stated they ran out of change last year while refunding the deposits.  He asked, in the form of a motion, for $200 in five dollar bills to be set aside for refunds on the night of the banquet.  So moved by Raquel Nelson, seconded by David Billeaudeau.  Motion carried.  After discussion, only adults will be charged the five dollar fee to attend the banquet.  High school aged students and younger are free. 

Mr. Venable:

Need to renew the Charms Office website fee, which is $225.00.  Next year, the fee should drop to $150.00 annually. 

Suggested that the boosters adopt a meeting schedule of bi-monthly meetings instead of monthly meetings.  Suggested that any committees that need to meet can do so during the months when there is no regular band booster meeting. 

Suggested that there be three major fund raisers per year which are sponsored by the boosters:  LSU Seatbacks, ZHS Concession Stands, and Port Hudson.  Each of these fund raisers would then have their own chairperson. 

If the meeting changes are approved by the membership, the by-laws would also have to be amended.  We would also have to have some new guidelines for the treasurer in the by-laws which would allow him to pay bills, under certain circumstances, without having to go before the full membership (such as at least one director and two other booster officers’ approval up to a preset maximum amount). 

Asked for a volunteer to get a copy of our bylaws from the Secretary of States’ office.  David Billeaudeau said he would try to get the information. 

Asked for committees to be formed to get some of the work done that needs to be completed instead of putting all the work on just a one or two individuals.

Sent out a CHARMS e-mail today.  We now have over 50% of the parents registered in CHARMS, so be looking for an occasional e-mail from CHARMS (usually upcoming events or reminders). 

Discussed how the graduation band would be set up.

Asked for someone to pull the trailer for State Festival on April 29^th. 

April 19^th:  Jazz Band Concert in the Band Room (6:30 pm)

April 20^th:  All three main concert bands at First Baptist (6:00 pm)

April 26^th:  Percussion Concert in the Band Room (6:30 pm) 

 First Week in May:  Drum Major & Color Guard Auditions

Second Week in May: Drum Line Auditions

Chair Placement evaluations will also be done soon, per request of the school administration, so that the number of mid-term schedule changes can be reduced.  Middle school students moving up will also be evaluated (at their facilities).

Still haven’t got a response from the administration regarding a practice field for the marching band.

They are pouring footings for the new band/choir building this week.

The school board purchased about $30,000 worth of instruments for $2,500 at state surplus.  Some of the instruments need repairs, but overall we obtained some quality instruments at a great price. 

Regarding next years’ marching show, a request has been sent to the school board for a custom drill and custom music program ($4,000.00 value).  

In regards to applying for Carnegie Hall, we plan on utilizing either the State Festival recordings or the District Festival recordings, whichever is the better of the two.  It is anticipated that the State Festival recordings will be better than District.  Doing a concert in the main hall at Carnegie is $42,500.00.  The more musicians involved, the lower the cost per person.  If Carnegie doesn’t come through, we plan on going somewhere… 

The Tournament of Roses Parade sent an e-mail inviting us to apply.  The initial estimated cost per person would be around $1,800.00.  Mr. Venable advised that this is not a viable option this year but may be for 2012 or 2013, depending also on the requirements of the parade organizers.

Other Business:

Rob Nelson withdrew his motion regarding the Fund Raising Chairperson.  Everyone in attendance agreed with Mr. Venable and Mr. Nelson that the Fund Raising Chair is not a required officer and can be voted upon at a later time. 

Motion to adjourn by David Billeaudeau, seconded by Janet Grimball.  Meeting adjourned at 8:12 p.m